Our aim is that you feel safe on our website. The protection of your privacy and your right to privacy are therefore very important to us. You can rely on transparent and fair data processing and we strive to handle your data carefully and responsibly.
The following privacy notices are intended to inform you of how we use your personal information. In doing so, we comply with the strict provisions of German data protection law as well as with the requirements of the European General Data Protection Regulation (DS-GVO).
Responsible and contact data protection officer
Person responsible within the meaning of the DS-GVO, other data protection laws in the member states of the EU and other regulations with data protection character is:
c/o Markus Zappe, DL1AN
Tel. 0049 6226 40259
The data protection officer of the person in charge can be reached at:
Extent of processing of personal data
We only collect and use personal data from you insofar as this is necessary for the provision of our website, our content and services, eg if you register on our website or log in to an existing user account. Specifically, these are:
- Membership management including membership fee management and QSL service contributions
- Application for membership in the GDXF
- Application for DXpeditions support by the GDXF
- Use of the GDXF QSL service
- Querying the account balance GDXF QSL service
- Vote for the annual GDXF Trophy Best DXpedition
Your data will only be saved if you submit it as part of a request, registration or similar. We only save these for membership management and to process your requests. A transfer of personal data to third parties does not occur with us. The storage of the above data is required for membership management. You can request deletion of the data at any time by simply notifying us when you terminate your membership in the GDXF. After expiration of the relevant deadlines, your data will be deleted.
The security of your personal data is a high priority for us. We therefore protect your data stored by us through technical and organizational measures in order to effectively prevent loss or misuse by third parties. To protect their personal data, they are transmitted in encrypted form; For example, we use SSL = Secure Socket Layer for communication via your Internet browser. In order to ensure the lasting protection of your data, the technical security measures are regularly checked and, if necessary, adapted to the state of the art. These principles also apply to all GDXF officers who process and use data on our behalf and in accordance with our instructions.
For the purpose of processing membership applications, the following personal data will be collected from the users if they are communicated to us as part of your application (eg by form or e-mail). The data collected are:
- Call sign
- First name Last Name
- E-mail address
- Bank details in case of an application for DXpeditions support
- if applicable date of birth
- if necessary phone number
We collect, store and process your data on the basis of consent, to fulfill the contract, a legal obligation and legitimate interest in accordance with Art. 6 para. 1 lit. a), b), c) and f) DS-GVO on the handling of your membership including the technical administration, especially for the GDXF QSL service.
The following legal bases may result in the processing of your personal data:
- Art. 6 para. 1 lit. A DS-GMO serves us as the legal basis for processing operations in which we
To obtain your consent for a specific processing purpose.
- Art. 6 para. 1 lit. b DS-GVO, insofar as the processing of personal data to fulfill a
Membership management is required, eg if you apply for membership. The same applies to processing operations that are necessary for carrying out measures, such as applications for DXpeditions support.
- Art. 6 para. 1 lit. c DS-GVO, insofar as we are subject to a legal obligation, the one
Processing of personal data, such as the performance of the annual report.
- Art. 6 para. 1 lit. d DS-GMO in the event that vital interests of you or one
other natural person to require the processing of personal data.
- Art. 6 para. 1 lit. f DS-GVO is used on the basis of our legitimate interests, eg
conducting statistical surveys and analyzes.
We are interested in using a user-friendly, appealing and secure presentation and optimization of our web presentation, which serves our interests as well as meets your expectations.
Duration of storage and routine deletion of personal data
We will only process and store your personal information for the period of time necessary to fulfill the purpose of storage during your membership or as provided by law or regulation. After cessation or fulfillment of the purpose, your personal data will be deleted or blocked. In the case of blocking, the deletion takes place as soon as statutory, statutory or contractual retention periods do not oppose, there is no reason to believe that a deletion affects your legitimate interests and deletion does not cause a disproportionate expense due to the special nature of the storage.
Acquisition of general data and information, so-called log files
Our website covers every call on the basis of Art. 6 para. 1 lit. f DS-GVO a series of general data and information, which are temporarily stored in log files of a server. A log file is created as part of an automatic log of the processing computer system. We have no influence on this. Can be recorded:
- Access to the website (date, time and frequency)
- How to get to the website (previous page, hyperlink etc.)
- Amount of data sent
- Which browser and which browser version you use
- The operating system you are using
- Which internet service provider you use
- Your IP address, which your Internet access provider uses when connecting to the Internet assigns
We are unable to draw any direct conclusions about your identity from the data collected and will not be drawn by us.
We do not use any cookies on our website. "Cookies" are small text files that store websites on your device via your Internet browser. They have been around since the mid-90s and are among the most widely used technologies on the Internet.
Sending information about our services and other news, eg newsletters
We do not send any newsletters and therefore do not use your data for the transmission of information. We use the e-mail address you provided only in the case of requests for payment arrears. The consent is based on Art. 6 para. 1 lit. a, Art. 7 DS-GVO and § 7 Abs. 3 UWG. Your e-mail address will not be published on our website, such as on the members page.
Processing of personal data when contacting or registering
On our website, we offer you the opportunity to register by providing personal information. The data is entered into an input mask and transmitted to us and stored. Registration serves to fulfill or carry out our services and measures and is thus based on Art. 6 para. 1 lit. b DS-GMO.
Depending on the individual case, we require contact details, such as name, call sign, address and e-mail address, for the completion and processing of memberships. In addition, we use your data to maintain our member database, so that only accurate data is stored there. In order to avoid typing errors and to ensure that your details are received by you, we check the completeness and correctness of your address.
Based on Art. 6 para. 1 lit. c and f DS-GVO, we use and store your personal data and technical information as necessary to prevent or prosecute misuse or other unlawful conduct on our website, eg to maintain data security in the event of attacks on our IT systems. This is also done, as far as we are legally obliged to do so, for instance due to official or court orders, and for the exercise of our rights and claims as well as for legal defense.
Transfer of personal data to third parties
We do not give your personal data to third parties. Exception is the passing on to other third gem. Art. 6 para. 1 lit. c and f DS-GMO. Finally, we will pass on your data to third parties or governmental bodies under existing data protection laws if we are legally obliged to do so, for example because of official or court orders, or if we are entitled to do so, for example, for the prosecution of crimes or for the persecution and enforcement of our Rights and claims is required.
Of course, you have rights in relation to the collection of your data, which we hereby inform you about. If you would like to claim one of the following gratuitous rights, a simple message to us is sufficient. You may use the following contact information without incurring any costs other than the base rate transmission costs:
For your own protection, we reserve the right, upon request, to obtain further information necessary to confirm your identity and, if identification is not possible, to refuse to process the request.
a) Right to information
You have the right to ask us for information about the personal data stored about you.
b) Right to rectification
You have the right to request immediate correction and / or completion of your personal information.
c) Right to limit processing
You have the right to demand the restriction of the processing of your personal data, as far as the accuracy of the data is disputed by you, the processing is unlawful, but you reject its deletion and we no longer need the data, but you enforce this, exercise or defense of legal claims or you have objected to the processing.
d) Right to erasure
You have the right to request the deletion of your personal data stored with us, except the exercise of the right to freedom of expression and information, the processing for the fulfillment of a legal obligation, for reasons of public interest or for the assertion, exercise or defense of legal claims is required.
e) Right to information
If you have the right to correct, delete or restrict the processing, we will notify all recipients to whom your personal data have been disclosed of this correction or deletion of the data or restriction of processing, unless this proves to be impossible or is associated with a disproportionate effort.
f) Data transferability
You have the right to have personally identifiable information you provide to us or to a third party in a structured, common and machine-readable format. If you require the direct transfer of data to another person in charge, this will only be done to the extent technically feasible.
g) Right to object
If your personal data are based on legitimate interests pursuant to Art. 6 para. 1 lit. f DS-GVO are processed, you have the right to object to the processing at any time in accordance with Art. 21 DS-GVO.
h) Right of Withdrawal
You have the right to revoke your consent to the collection of data at any time with effect for the future. The data collected until the legal validity of the revocation remains unaffected. Please understand that the implementation of your cancellation for technical reasons may take a little time and you may still receive messages from us.
i) Right to complain to a supervisory authority
If the processing of your personal data violates data protection law or if your data protection claims were otherwise infringed in a way, you can complain to the supervisory authority.
Links to Internet pages
Our website contains links to other internet sites. We are not responsible for the privacy practices on external websites that you can access through these links. Please inform yourself about the privacy of these external websites.
In order to ensure that our data protection guidelines always comply with the current legal requirements, we reserve the right to make changes at any time. This also applies in the event that the data protection information must be adjusted due to new or revised offers or services.
As of May 2018, version 1.1